Use case

Viewing coordination at property management scale

Property management companies run viewings across dozens or hundreds of units simultaneously. The coordination complexity isn't linear — it's exponential. Fox scales viewing coordination without scaling your team.

100+Units managed per coordinator

80%Reduction in scheduling admin

48 hrsAverage time to first viewing

The coordination problem

Coordinating tenant access across 50+ units with different schedules
Property managers spending more time scheduling than managing
Owners demanding regular updates on viewing activity and pipeline
Consistency of service varies by which team member handles the viewing

Portfolio-wide coordination

Every unit in your portfolio gets its own viewing workflow — tenant access windows, lead pipeline, viewing history. Fox manages them all from a single dashboard.

Tenant coordination at scale

Fox collects tenant availability for each unit via WhatsApp, respects notice periods, and schedules viewings within approved windows. Tenants get a consistent, professional experience.

Owner reporting

Each property owner gets automated updates after viewings — attendance, feedback, next steps. You spend zero time on status update emails.

Real scenarios

End-of-lease batch reletting

15 units coming off lease next quarter. Fox initiates tenant outreach, collects availability, and starts scheduling prospective viewings — all in parallel.

Vacant unit turnaround

Fox begins lead outreach the day keys are returned. First viewing scheduled within 24 hours.

Owner quarterly report

Fox generates viewing activity summaries per owner — how many viewings, show-up rate, lead quality signals.

Frequently asked questions

Can different team members manage different properties?

Yes. Fox supports team-based assignment. Each property can be assigned to a specific team member, and their calendar is used for conflict detection.

Does Fox integrate with property management software?

Fox has a REST API for integration. We're building native integrations with major PM platforms.

How do you handle tenant privacy?

Fox only contacts tenants with information you provide. Tenant data is encrypted and never shared with leads or other tenants.

Features that power this

Agent dashboard & analytics

Track viewings, no-show rates, lead pipelines, and attendance across all your listings. Fox's dashboard gives you operat...

Natural-language availability parsing

Fox understands natural-language availability from owners and tenants. No forms, no calendars — they type in WhatsApp an...

Automated viewing reminders

Fox sends viewing reminders on WhatsApp with risk-calibrated timing. 98% read rate vs 20% for email. Reduce no-shows wit...

See Fox in action

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